APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
That the October 6, 2015 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 10-20-15 board.pdf
Attachment: 10-20-15add.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation

There are no student reassignments for this agenda.

AGREEMENTS/CONTRACTS

9. APPROVAL OF THE 2015-16 ELEMENTARY, MIDDLE AND HIGH SCHOOL STUDENT PROGRESSION PLANS

Description

The District's Elementary, Middle and High School Student Progression Plans have been updated to reflect the 2015-16 requirements for student placement, progression and promotion.

Recommendation
That the 2015-16 Elementary, Middle and High School Student Progression Plans be approved and presented.

Attachment: EL SPP 1516 - DRAFT.pdf
Attachment: EL SPP 1516 - FINAL.pdf
Attachment: MS SPP 1516 - DRAFT.pdf
Attachment: MS SPP 1516 - FINAL.pdf
Attachment: HS SPP 1516 - DRAFT.pdf
Attachment: HS SPP 1516 - FINAL.pdf

10. APPROVAL OF THE ADDENDUM TO THE INTERAGENCY AGREEMENT BETWEEN THE SARASOTA COALITION ON SUBSTANCE ABUSE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Additional grant funds have become available and are being used to support the SAVE (Sarasota Against Violence) grant activities being done by the Sarasota Coalition on Substance Abuse.

Recommendation
That the addendum to the interagency agreement between the Sarasota Coalition on Substance Abuse and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Sara Coal-Substance Abuse Addendum 10-2015.pdf

FIELD TRIPS

11. APPROVAL OF RIVERVIEW HIGH JROTC CADETS TO VISIT WASHINGTON D.C. ON MARCH 16-20, 2016

Description
Riverview High JROTC cadets will visit and tour the Pentagon, Arlington National Cemetery and the Smithsonian Museum as part of curriculum on citizenship.  The students/cadets will celebrate the ROTC 100th year anniversary during the trip.

Recommendation
That the field trip for Riverview High JROTC Cadets to visit Washington D.C. on March 16-20, 2016 be approved as presented.

MATERIALS MANAGEMENT

12. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: AgdDeleteProperty10202015.pdf

CONSTRUCTION

13. APPROVAL OF AMENDMENT #5 WITH HARVARD JOLLY ARCHITECTURE FOR THE SARASOTA HIGH SCHOOL RENOVATION AND NEW CONSTRUCTION PROJECT

Description

The scope of work for the amendment shall include additional services work associated with:  Task 1 - Scope shall include initial staff meetings, evaluation and research on the available state contract vendors as provided by the Purchasing Department, redesign of the furniture layout per initial meetings, selection of available furniture schemes (2) and generation of the design layout drawings depicting edited furniture layout options.  Task 2 - Scope shall include identification of selected furniture along with cut sheet options for each piece of furniture and presentation to staff for final selection of furniture and layout.  Task 3 - Scope shall include final layout presentation along with selected finishes for each component, itemized furniture list with quantities and model numbers for purchasing purposes.  Task 4 - Provide interior rendering of Media Center with final selections and layout in order to provide staff with visual verification of final decision of furniture and placement.

The amount of this amendment is $16,625.00.  Funds for this project are available through the project budget account.

Recommendation
That Amendment #5 to the Agreement, dated 5/1/2012 (Item #34), with Harvard Jolly Architecture for the Sarasota High School Renovation and New Construction project be approved as presented.

Attachment: BAIenc10-20-2015_ArchAmend5-SHS-Renov&NewConst.pdf

14. APPROVAL OF UPDATE #4 TO THE 2015 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 1/6/2015, (Item #28).  The newly added firm is identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update#4 to the 2015 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc10-20-2015 _Update4_2015QPAnnualCertList.pdf

15. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Orders are summarized on the enclosure for ease of review.  These change orders total a decrease of ($98,226.32) in gross contract dollars.

These change orders are ($98,226.32) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($92,572.00) result a net of $5,654.32 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc10-20-2015_CSDCOs.pdf

FINANCE

16. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING AUGUST 31, 2015

Description
The Superintendent's Financial Statements for the month ending August 31, 2015 does not reflect any unexpected trends for the first quarter of the 2015-2016 fiscal year.  The negative trend in the General Fund will continue until approximately November when property taxes are received.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending August 31, 2015 as presented. 

Attachment: Aug 15-16 supers.pdf

JOB DESCRIPTIONS

17. APPROVAL OF THE REVISED JOB DESCRIPTION FOR MANAGER, SAFETY AND SECURITY

Description
The revised job description for Manager, Safety and Security is being presented to the School Board for approval.

Recommendation

That the School Board approve the revised job description for Manager, Safety and Security as presented.

Attachment: Job 365 - Manager School Safety and Security.pdf

18. APPROVAL OF REVISED JOB DESCRIPTION FOR DIRECTOR, SAFETY AND SECURITY

Description
The revised job description for Director, Safety and Security is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Director, Safety and Security as presented.

Attachment: Job 253 - Director Safety & Security.pdf